Guru Talks: Digital Transformation Requires Cross-function

Speaking at FPT Digital Transformation workshop, FPT Digital Transformation Consultant, former CIO Dupont, Mr. Phuong Tram emphasized, Digital Transformation is the inevitable journey of every business, but require the righteousness from the human and processes to make it exemplary.

 

Analyzing the pain points that caused many companies around the world fail to digital transformation, Mr. Phuong Tram also pointed out that: To transform successfully, firstly, it must solve the problems related to human resources by developing and training them; then solve customer related issues.

If an organization or company has not yet achieved a mature in its process or technology, how to go Digital Transformation successfully?

Mr. Phuong Tram: Digital Transformation requires cross-function, a collaboration of multiple functions. Digital Transformation helps to solve problems differently. Functions such as Sales, Finance will provide experts in their own expertise. Cross-function will bring out big results.

We shall not eliminate function units. Instead, we’ll promote cross-function. Once the solution is successfully implemented internally, we can advise and sell to customers. Creating documents, forming a platform is the work of the future. We can advise without platform because platforms are available. Know-how and the right solution is what matters. (Read more: Why Most of Digital Transformations Will Fail Without OCR?)

In your opinion, how we should organize and structure to go Digital Transformation effectively?

Mr. Phuong Tram: Organizations may have multiple project levels but should establish Sponsor team with specific missions and strategies. Besides the Program Manager, Digital Lead, IT Lead, and Change Management Lead is required to work closely together. Once completed, it is Change Management Lead who will document the processes and platforms.

Digital Transformation project staffs can allocate 80% effort for daily tasks and 20% effort for DT. Or, the staffs are completely focused on DT project. After finishing the project, they will return to the previous team to implement the project. Always remember that the project team members can come and go, can rotate, but the project must be reviewed every 3 months.

The important thing is, Digital Transformation is a day-by-day business and requires consistency.

So according to you, after having pain points, which pain points will you choose to solve firstly? Should Digital Transformation organization be at company level or program level?

Mr. Phuong Tram: First of all, about the pain point, the project must be consistent with the future strategy, vision, and mission of the organization. If it goes otherwise, project becomes wrong. Good projects for investment will include factors: value, ease of implementation and implementation time. If not bringing value, it is not worth doing. If it’s too hard to do, it’s not worth doing. If it takes a lot of time to do it, even if it is easy to do, it is not worth doing.

Secondly, in terms of size, organization, structure, what we often do wrong the most is to follow consulting. Because consultants always try to make things bigger. The consultant knows that we are not ready to have the resource right away, then they will continue to “sell” people to us to take on these positions. And that is also a very easy way to consult. The organization of Digital Transformation team should be organized in divisions instead of projects. This will avoid duplication. Besides, organizing this way, DT lead, IT Lead and Change Manager will get an overview of a wide range of projects related to DT.

To be Digital Transformation, don’t need to make a big program, keep it small enough but decent, bring all employees with high levels of engage and then all employees in the process. 80% of the work is still daily tasks, but 20% off the work will be related to Digital Transformation.

The staff has a high degree of cohesion, after participating in the Digital Transformation process will become “ambassador” when returning to your daily project. Further, they may become future leaders for DT. At that time, the staff became experts. (Read more: DX Culture: Where Digital Transformation takes roots)

Just remember, big and complex structures are not as important as using human resource. How would you use them to lead, to manage, to develop individuals? The good thing about consulting is that they use your own words, your own ideas and sell them back to you. 

Source: POTATO Tech Mag

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